hammerjack is an innovative Australian company that specialises in offering top-tier skilled professionals in various fields, including but not limited to Administration, Finance and Accounting, IT Programming, Engineering, Sales and Marketing, and many others.
Whether you prefer a hybrid or work-from-home setup or the full office experience, hammerjack provides all employees with the opportunity to enjoy the benefits of an eco-friendly workplace, a playroom, free meals, and unlimited access to a built-in bar stocked with drinks and snacks.
It's a place where professionals are inspired to advance and innovate, adapting to the 'new normal' of today's world.
What’s in it for you?
- Competitive Salary Package
- Hybrid Work Set-Up (once a week onsite)
- Health Coverage for you and one of your qualified dependents on Day 1
- Day shift (AU Time zone) + Fixed Weekends Off
- Paid Time Offs
- Government Mandated Benefits – 13th-month pay.
- Group Life Insurance
Why we are enjoying it here:
- Company Provided Equipment (Laptop, Monitor, Headset, etc.)
- Monday to Friday (NO WEEKENDS)
- Total of ten (10) days of sick & vacation leaves (convertibles to cash)
- With 13th month pay and if with additional performance bonus from the client.
- Free Meal every Wednesday
- Free Booze and Snacks
- Social Engagement Activities
- Health and Wellness Programs
- Team building and Company Outing
- With monthly and annual event
JOB OVERVIEW
As Virtual Admin Assistant, you will be a trusted advisor and expected to support multiple senior manager and executive roles, proactively and effectively within Australian businesses. To ensure the organisational strategic and operational objectives, you will be working closely with internal and external stakeholders and clients. As such, highly effective relationship management, communication and influencing skills are required.
QUALIFICATIONS
- Bachelor's/College Degree in Business Administration, Management, Law, or other related discipline is a plus, but not required.
- VA experience is ideal
- Background in CRM like PipeDrive and SalesForce
- Excellent verbal and written comms skills
- Background in Retail industry is desirable
- Worked with Sales or as a Sales Rep is a plus.
- Strong analytical and computer (primarily Outlook, Excel, Access, Teams) skills
- Ability to manage multiple priorities while remaining focused on quality and delivery
- Experience in a complex and fast paced SME environment will be highly regarded
- Ability to think strategically and execute quality output under tight deadline
- Hardworking and passionate about career and making a difference
DUTIES AND RESPONSIBILITIES
- Management and coordination of agendas for 1:1 and direct report meetings
- Run curated content through paraphrasing filters and publish blogs/update website pages/posts
- Coordinate with meeting requestees to find the most efficient time, take minutes and provide reporting
- Assist with personal admin (e.g., get quotes from Fiverr, tradesman, etc.)
- Maintain confidentiality and use a high degree of discretion
- Full responsibility for day-to-day operations of the executive management function
- First point of contact for all CEO enquiries/issues
- Organization of functions, events, and other ad hoc celebrations throughout the year
- Coordinate travel and accommodation requirements
- Providing necessary data & reports to the Management & Sales Team
- Sales monitoring, updating sales sheet, sales order nos, client details, delivery dates, and contacting sales for the list of follow-ups.
Job Type: Full-time
Benefits:
- Company events
- Life insurance
- Work from home
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Makati: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
- Do you have any experience handling Australian Clients?
- On a scale from 1-10 (10 being the highest) how would you rate your proficiency in using Outlook, Excel, Access, Teams?
- On a scale of 1-10 (10 being the highest) how would you rate your communication skills?
Experience:
- Virtual Assistant: 2 years (Required)
- Administrative: 2 years (Preferred)
